Personnel Rotation Optimization (PRO)

Boost Personnel Healthcare Efficiency

In healthcare workforce planning, staff rotations must navigate regulatory and operational constraints. Hard constraints like staffing levels and budgets, along with soft constraints such as shift patterns, impact rotation quality. Our solution optimizes staff rotations for efficiency and employee satisfaction in healthcare organizations.

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Personnel Rotation Optimization (PRO)

Staff rotations determine how the personnel are assigned to different shifts and are crucial for workforce planning in HealthCare organizations. The employee unions and healthcare authorities impose regulatory constraints, while the operational needs impose some other constraints. These define a set of “hard constraints” that decide whether a rotation is possible. For instance, hard constraints include the number of staff needed in certain shifts, the skillsets that must be available, and the budgetary limits. Additionally, there are some “Soft Constraints” that decide how good a possible rotation is. For example, some unwanted shift patterns lower the quality of a possible rotation.

Workforce specialists manually generate the new rotations; one or more experts with years of experience and a bank of historical solutions create a new rotation by solving a mathematical puzzle. This process is repeated every time a unit needs to create or update its personnel rotation due to changes in the staffing or requirements, e.g., expansion of the unit, budget variations, change in the staff availabilities, and other clinical and operational necessities.

Solution Description

The PRO solution automates the process of generating optimal rotations. It takes as input the constraints and uses sophisticated optimization techniques to find the best possible rotation that satisfies all the constraints and minimizes the penalties. The PRO solution also provides an intuitive user interface that allows the users to modify the constraints, explore different scenarios, and visualize the results in various formats.

An example of a simple rotation for a unit with two full-time and three part-time employees with baseline coverage of three employees per day.